Conference Management Services
The events produced by ILJ range
in size and scope from large national conferences serving as showcases
for federally-sponsored programs to small focus groups designed to
explore emerging trends. In the past 12 years, ILJ has managed over
500 conferences, meetings, and training events nationwide for Federal
agencies. In one year alone, ILJ managed over 55 events, including
seven
national conferences. ILJ has managed the
Professional Conference Series (PCS) contract with the
National Institute of Justice (NIJ),
U.S. Department of Justice (DOJ) since 1990, having been selected
as PCS contractor three times, each time through a competitive
process. Other DOJ clients include most of DOJ’s Office of Justice
Programs agencies (Violence Against Women Office, Corrections Programs
Office, Executive Office for Weed and Seed, and others), as well as
the DOJ Office of Community Oriented Policing. ILJ has also produced
many successful conferences and events for state and local government
(for example, the
Baltimore, MD, Police Department and the Portland, OR, Police
Bureau). In 2000, ILJ received an outstanding rating on an
independent Dun and Bradstreet survey of 20 recent clients.
A typical national conference attracts
nearly 600-1,000 participants; 150 presenters, including many of the
country’s leading criminal justice policy makers, researchers,
practitioners; and 30-50 exhibitors, many of whom feature live
demonstrations of new information technologies and resources. Featured
speakers have included the President, Vice President, and First Lady;
the Attorney General and other federal department heads; and
governors, United States senators and representatives, mayors, U.S.
Attorneys, police chiefs, and other high-level government officials.
Other events have included regional training workshops, symposia,
grantee cluster conferences, and smaller meetings designed to address
issues of immediate concern to public policy. ILJ conference products
include on-site "cyber cafes" developed and staffed by ILJ; summaries
of the proceedings and other publications (distributed on the web as
well as in paper formats), agendas, books of presentation abstracts
and speaker biographies, training manuals, and many others.
ILJ staff are the key to our success in
conference management. Our includes certified meeting professionals
and other experienced
meeting planning professionals, several of whom have taken
required CMP courses and are in process for CMP's. In addition, the
conference management staff is supported by full-time senior
writers/editors, web designers, a other information technology
professionals.
ILJ supports each event with a complete
array of
conference management services. ILJ conferencing staff typically
complete the major activities listed for all conference and events
assignments.
In addition to handling these
logistical details, ILJ often facilitates early planning meetings
involving several agencies or organizations, helping the client
resolve differences among co-sponsors with respect to objectives,
format preferences, audiences, and other details and developing the
most beneficial mix of presentation formats (plenary presentations or
panels, breakout work groups, "topic table" discussions, and others).
ILJ also offers distinct advantages
with respect to speaker selection and agenda building. After more than
25 years experience in criminal justice, we are well acquainted
with the leading researchers and practitioners in the field. Moreover,
ILJ has an excellent reputation for supporting our speakers’ needs
with respect to scheduling, preparation (e.g., PowerPoint
presentations, other audiovisual needs), on-site support and
troubleshooting, and timely processing of invoices and other
paperwork.
Electronic Conferencing, Distance Learning, and
Web Publishing
ILJ has all of the technical
capabilities, equipment, and software needed to take full advantage of
the Internet to plan and produce conferencing events. For example, ILJ
can facilitate private, web-based conferences involving the client and
various co-sponsors and advisors; conduct online, mail, or telephone
surveys of potential attendees or invited participants to better
determine their needs; and set up and facilitate listservs to help
plan an event (or as a follow-up to an event to encourage continued
information exchange).
ILJ, a small business, was awarded
contract number GS-23F-0075L under GSA Schedule/SIN--738-3 Trade
Shows/Exhibits and Conferences and Event Planning Services (under
Marketing, Media, and Public Information). ILJ's services are
available to all Federal agencies under this contract.
For further information about ILJ's
conference management services, please contact
Jocelyn Williams at
703-684-5300. |