Conference Management Services

• Coordinating with the client on meeting date, time, and location.
• Coordinating with the client on meeting agenda and invited participants.
• Negotiating meeting arrangements with hotels and handling logistics.
• Inviting and paying travel expenses for participants.
• Preparing and paying for printing of meeting materials: signs, nametags, name tents, agenda, attendee lists, etc. (For all national conferences and some other events, presentation abstracts and speaker biographies are also prepared).
• Paying for meeting space and other related costs.
• Handling on-site registration and logistics, including exhibitor support.
• Attending the meeting and taking notes.
• For most events, preparing minutes, a summary of proceedings, or other report.